Membership Terms & Conditions
By proceeding with the registration process for membership of the Liverpool Chambers of Commerce CIC (“the Chamber”), you agree to be bound by these terms and conditions. In this agreement, a Member is defined as a member of the Liverpool Chamber of Commerce CIC, which trades as Liverpool & Sefton Chambers of Commerce.
1. Parties - These terms and conditions form the basis of the legal relationship between a Member and the Chamber.
2. Applications for Membership - Membership of the Chamber is open to any business either public or private, or individuals in a business environment.
3. Membership Fees
3.1 You agree to pay an annual fee (Annual Subscription) to the Chamber, the sum of which is set by the Chamber from time to time.
3.2 You agree to make a payment which is equal to the Annual Subscription on the date that you make an application to become a member of the Chamber and annually thereafter.
3.3 Membership fees are set to reflect a level of service provided within a particular package. A standard rate of membership is charged with upgradable or customised packages available. The Chamber reserves the right to amend its membership package and pricing structure.
4. Termination
4.1 Should you wish to cancel your membership, you may do so at the anniversary of your joining date (or agreed expiry date) by providing notice in writing no less than 7 days before the membership expiry date. Unless such notice of intention is given (and acknowledged by the Chamber), any subscription for the subsequent year of membership is payable in full. You will not be entitled to any refund, either in full or part, of any annual subscription that you have paid.
4.2 The Chamber will be entitled to cancel your membership if:
4.2.1 any fee including but not limited to the annual subscription fees remain unpaid for a period of 1 month from the payment due date;
4.2.2 the renewal of the membership is refused by the Chamber
4.2.3 you (in the opinion of the Chamber) behave inappropriately towards other members or towards the Chamber
4.2.4 you (in the opinion of the Chamber) bring the Chamber into disrepute;
4.2.5 you breached these terms and conditions.
5. Groups of Companies
Where a company that forms part of a group of companies successfully applies for Membership, this does not entitle any parent or subsidiary of the company, or other subsidiary of any such parent to become a Member. Each company within such a group shall be required to apply separately for Membership or pay an appropriate fee as agreed by the Chamber.
6. Member Data
Member details are stored electronically in the chamber’s client management system. You consent to the chamber publishing the generic member details within its publications, both electronic and printed. You also consent to this data (not including e-mail addresses) being shared with other members by electronic means. Employees of Chamber members can opt-out of receiving specific communication in accordance with our privacy policy, viewable online, which is compliant with GDPR legislation.
7. Third parties - No rights are conferred on any person who is not a party to these terms and conditions.
8. Severance
Each provision contained in these terms and conditions shall be severable from any other provisions, and if any part of any provision shall be found to be invalid, illegal or void for any reason, such invalidity, illegality or void shall not affect any other part of such provision or any other provision contained in these terms and conditions which shall continue to have full force and effect.
9. Entire agreement - These terms and conditions constitute the entire agreement between the parties and supersede all prior agreements, negotiations, representations and proposals, whether written or oral, concerning the subject matter of the Terms.
10. Governing law - The Terms shall be construed in accordance with the laws of England and the parties hereby submit to the exclusive jurisdiction of the English Courts.
11. Assignment - You shall not assign any of your rights or obligations under these terms and conditions without our prior written consent. We shall have the right to assign or otherwise delegate all or any of our rights or obligations under these terms and conditions upon notification to you.
12. Code of membership - Members are expected to uphold the Chamber ‘Code of Membership’ (available to view on the chamber website).
13. Disclaimer
The Chamber gives you no warranty or assurance about any recommendations or referrals we make in respect of third parties and the services they supply. You should satisfy yourself as to the suitability of any such third parties and the services they supply for your purposes. All implied warranties and conditions are excluded, to the maximum extent permitted by law. The Chamber only provides you with such recommendations and referrals on the basis that all representations, warranties, conditions and other terms are excluded to the maximum extent permitted by law (including, without limitation, the conditions implied by law of satisfactory quality, fitness for purpose and the use of reasonable care and skill which, but for this legal notice, might have effect in relation to any referral or recommendation).
14. Events
14.1 All events must be booked and – where there is a charge incurred - paid for in advance
14.2 Failing to attend an event does not entitle the member/individual to a refund.
14.3 Refunds can only be accepted if cancellation is made more than 48 hours in advance of an event.
14.4 The Chamber will notify members of the number of tickets entitled to them within their membership package for each particular event. The Chamber reserves to right to amend this entitlement from time to time.
14.5 The Chamber reserves the right to amend the booking and refund policy for specific events for which members will be notified.
15. Errors and Omissions Excepted
Every care is taken to ensure that all information within the Chamber publications including the website, electronic communications and social networks, is correct. However there may still be errors and we apologise for any inconvenience that this may cause. If you find an error or omission, please let us know, and we will correct it as soon as possible after verification.
16. Complaints
If you are unhappy with any element of the Chamber membership service, please let us know by contacting the chamber by telephone on 0151 227 1234, by emailing membership@liverpoolchamber.org.uk or in writing to Number One Old Hall Street, Liverpool, L3 9HG. The Chamber’s complaints procedure is listed on the website.
Privacy Policy
Liverpool Chamber of Commerce CIC (“the Chamber”) honours the rights of its members, employees and other users’ including website visitors’ right to privacy and data protection. The Chamber is fully committed to complying with the provisions of all applicable Data Protection legislation and regulations such as Data Protection Act and EU GDPR. The Chamber honours the rights of its members, employees and other users to privacy and data protection.
This Privacy Policy (“Policy”) describes how the Chamber collects, uses, shares, and retains personally identifiable information provided by users of this website and individuals engaging with the company. The Policy is effective as of 17th May 2018. The policy will be continuously assessed against new technologies, business practices, regulatory changes and the evolving needs of the Chamber and the membership services provided by the Chamber. We are registered with the Information Commissioners Office, the UK's Data Protection Authority.
Data Controller
The data controller for all personal data collected via this website is Liverpool Chamber of Commerce CIC with its registered office at 1 Old Hall Street Liverpool L3 9HG. This means that we are responsible for deciding what data we collect and how we hold and use your personal data. We will implement appropriate data security measures for protecting the data from unauthorised access and loss, as laid out in the Security section of this Policy.
Data Collection
The Chamber collects and maintains a variety of personally identifiable information, including names, email addresses, phone numbers, payment information, social media profiles, business addresses, demographic information such as the local authority area or industry sector of the business and details of Chamber services the users may be interested in such as international trade opportunities, events and training courses. The Chamber collects information directly from individuals or from the parent companies of the individuals. The information could be collected through e-mails, phone calls, online registration forms, event registration forms and face to face meetings. The Chamber does not collect personal data about individuals except when there is a legitimate business requirement or when such information is provided on a voluntary basis.
Users should also be aware that non-personal information and data may be automatically collected through the standard operation of the Chamber's web servers, and by the use of cookies technology and/or Internet Protocol (“IP”) address tracking. Non-personal identification information might include the browser used by you, the type of computer, the operating systems, the Internet service providers, and other similar information. The Chamber's web server also automatically gathers information about the top viewed and visited pages and links on our website, top entry and exit points, number of form completions, time spent on pages, top downloads, top keywords used offsite to lead customers to our website, your internet protocol (IP) address, information collected via cookies, the areas you visit on the website, the links you may select from within the website to other external websites and device event information such as system activity, crashes, hardware settings, browser type etc. Most browsers are set to accept cookies. You can set your browser to refuse cookies, or to alert you when cookies are being sent; however, if you disable cookies, the full functionality of the Chamber’s websites may not be available to you. The information thus collected enables us to develop and customise our services better to meet your needs and preferences, and to bring to your attention member services, events, networking opportunities and training courses.
Purpose of Processing
The personal data collected is used by the Chamber to give you information in relation to Chamber membership, the Chamber’s website, other Chamber services, customer administration, prospecting new members, account management with existing members, to process and respond to queries received from the public or other relevant stakeholders, to contact you to seek your views or comments on emerging political or economic issues and to send marketing communications on the Chamber's behalf or on behalf of the Chamber's patrons and strategic partners. The Chamber may perform statistical analyses of user behaviour and characteristics to measure interest in and the use of various sections of the website. The personal data held by the Chamber may also be used on an aggregate basis without any personal identifiers to provide third parties with information, such as the composition of membership, and to help us develop new member services and products, improve the features and content of the website or other marketing material, and to provide sponsors and others with aggregate information about our members, website users and their usage patterns in relation to services and/or the website.
If you or your parent company is a current member of the Chamber, opting out of promotional emails will not stop all communication from us. By becoming a member of the Chamber, your firm is signing you up to receive certain information related to the organisation. It is a constitutional requirement for us to send this information to you.
If you are not a member of the Chamber or if you or your parent company’s membership has lapsed, you can choose to opt in or out of further contact with us. We also receive non-member data through networking (e.g. business cards, event registrations) and add these details, if relevant, onto our CRM or other data management system. We may on occasion purchase ‘opt-in’ data (lists from reputable providers) for promotional campaigns.
The British Chambers of Commerce. The Chamber is part of a network of Chambers of Commerce across the UK accredited by the British Chambers of Commerce (BCC). One purpose of the Chamber is to “influence the function of …any governmental body”. This objective is stated in the Chamber’s ‘Articles of Association’. We will provide BCC with your company’s email address in order for BCC to conduct research into the impact of policies on your business.
BCC will not contact your business for any other purpose other than to notify you of an opportunity to respond to a national policy survey. Each year, BCC conducts around five surveys which directly help us develop and shape Government policy across a range of areas, including business taxation, international trade, and employment. The data from these surveys are completely anonymised and aggregated so that individual responses cannot be identified. The anonymised data are then presented in closed briefings with stakeholders across UK Government, and shared publicly through BCC’s press team.
The purpose of carrying out the surveys is to produce reports, which BCC and the Chambers can then use in their activities in promoting and protecting the interests of UK businesses; in other words, they are part and parcel of the function and purpose of BCC and the Chamber. There is never any marketing or commercial purpose to the surveys, and BCC does not carry out surveys on behalf of any third party.
You can contact us if you do not wish to be contacted by BCC, and you will have the opportunity to unsubscribe from BCC’s research mailing list at any point.
Data retention
The personal data collected is stored in the Chamber's CRM system and other appropriate data management systems, both paper-based and electronic. Personally identifiable information will not be disclosed to any third party except if permission has first been obtained from the users. The data will not be transferred to any agency located outside the EU. At regular intervals, we will:
Security
The Chamber uses reasonable measures to safeguard personally identifiable information. The implemented measures will be appropriate to the type of information maintained and compliance with all relevant legislation governing protection of personal information. Measures are implemented to preserve the confidentiality, integrity and availability of the personal information. We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to only those employees, contractors or agents who have a legitimate business need to have access to that data. The employees, contractors or agents will process your personal data in accordance with our instructions. They will be subject to a duty of confidentiality and due care with respect to handling the personal data. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so. The Chamber's employees are trained on data security and information protection. Relevant areas of the Chamber's website will employ Secure Socket Layer (“SSL”) or Transport Layer Security (“TLS”) encryption technology to enhance data privacy and help prevent loss, misuse, or alteration of the information collected and retained by the Chamber.
Links to Third-Party Sites
Where appropriate and only for the legitimate business needs of the Chamber and its members, the Chamber may provide links to third-party web sites, or advertisements which contain links to third-party sites. These links are provided as a service to website users. The linked third-party websites are operated by independent entities that have their own privacy policies. This Privacy Policy does not apply to such other websites or to the use that those entities make of your information. The Chamber has no control over the content displayed on such sites, nor over the measures, if any, that are taken by such sites to protect the privacy of your information. The Chamber's website may also serve third party advertisements, or other content that contains their own cookies or tracking technologies. The Chamber does not control the use of those technologies.
Opt-Out
The Chamber is a membership organisation and for its legitimate business interests, must maintain contact information on its members and the wider business community to communicate information on membership, events, training courses, policy and research, international trade and any other Chamber products or services. The Chamber also sends promotional material promoting its events, training courses, membership services, business support services, policy and research work and other relevant offerings. From time to time, the Chamber collaborates with other relevant organisations and companies to promote other programs that may be of interest to members and the wider business community.
In such cases, the Chamber does not provide these organisations with any personally identifiable information but may distribute the organisation's information on their behalf to those who may legitimately be benefited from receiving such information or have elected to receive such information. If you do not wish to receive marketing material, you may opt out. Every marketing e-mail will include an 'unsubscribe' link at the bottom. You may also notify the Chamber in writing as set out below. If your parent company has nominated you as a relevant contact required to receive information on its behalf, you cannot opt out of important information the Chamber is required to provide you as per the Chamber's contractual obligations to its members.
Social media
We may use third party provided to manage our social media interactions. If you send us a private or direct message via social media the message may be stored. Like other personal data, these direct messages will not be shared with any other organisations.
Access, Review and Correction
The General Data Protection Regulations gives you the right to access your personal data held by us (“subject access request”). If you have an established business relationship with the Chamber, you may request from us a list of the categories of personal information held about you. Subject access requests must be made in writing to the details below. We will endeavour to respond to the request within a reasonable period and in any event within one month as required by the relevant provisions in the GDPR.
It is important that the personal data we hold about you is accurate and current. We will take all reasonable measures to ensure that the personal data we hold about you is accurate. We have also implemented procedures to enable you to review and correct your personal information, should there be any changes to your circumstances or errors in the gathered data. When you make a request to access or review the personal data we hold about you, we will request you to verify your identity before the request can be fulfilled.
Privacy Rights
In addition to the rights of access, review and correction, you have the right to object to your personal data being processed for any particular purpose, or to request that we stop using your information. If you wish to exercise these rights, please e-mail membership@liverpoolchamber.org.uk or send a letter marked "Data Protection" to the Chamber's offices at 1 Old Hall Street Liverpool L3 9HG. If you have further concerns about how we use your personal data, you also have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the data protection authority for the UK. Please visit https://ico.org.uk/ for more details on your data protection rights and how to contact them.
This privacy policy was last updated on 17th May 2018.
